Retention Schedule
Configured retention periods and approved end-of-contract handling.
Draft — pending legal review · Version 2026-10-07.1 · Prepared 2026-10-07
Legal operator: NOT COMPLETED — pending verification
Company number (if incorporated): NOT COMPLETED — pending verification
Postal address: NOT COMPLETED — pending verification
Privacy contact: NOT COMPLETED — pending verification
Support and complaints: NOT COMPLETED — pending verification
New production subscriptions are blocked until the legal identity, verified contacts and required approvals are completed.
Status and categories
Draft — pending legal review. Categories: Website enquiries, Customer account, Driver records, Inspection photos, Lease documents, Service records, Billing records, Security logs, Audit logs, Data requests, Incidents. Periods are configured in the admin retention schedule, with status, review date, owner, basis and end action. No statutory periods are asserted or pre-approved.
Approved rules and holds
Apply only approved configured retention periods. Set the event that starts each period, review ongoing need and record delete, anonymise, retain or review actions. Legal, billing, dispute and security holds may justify restricted retention; record the justification and review it. Do not retain data indefinitely simply because a period has not been agreed.
Offboarding
Before offboarding, review the approved schedule and export requests. The current destructive offboarding path deletes fleet/personal records and private files and retains financial/audit records; it is blocked unless approved rules explicitly permit that outcome. Differing schedules require a reviewed, tailored action, not silent deletion. Routine time-based purging and backup-copy expiry are not claimed as implemented.